PURPOSE OF THE POSITION 

The Accounts Administrator role is to ensure the Rental System is updated at all times, and in agreement with contracts, and all rentals are paid timeously and to the correct party. 

KEY RESPONSIBILITIES 

1. Maintenance and Adjustments on RPM 

• Contract Management: Maintain RPM contracts up to date at all times in accordance with lease terms.
• Beneficiary Verification: Ensure the correct beneficiary is loaded in the system at all times and verify payments against invoices.
• Data Entry: Capture instructions and system loads as directed by the Supervisor, Property Admin Manager, or Legal department.
• Adjustment Processing: Load all adjustment entries based on reconciliations within designated deadlines.
• Compliance: Verify that all invoices are valid and fully comply with legislated VAT requirements.

2. Reconciliation Process

• Documentation & Tracking: Obtain necessary supporting documents, update monthly reconciliations, and save/link them to Laserfiche.
• Query Resolution: Answer queries thoroughly and timeously, liaising directly with landlords and agents to resolve outstanding issues.
• Utility Verification: Scrutinise meter readings and email relevant parties regarding utility payments they need to settle.
• Data Maintenance: Load extra charges as required by current policy, maintain clear up-to-date commentary, and load variances to keep accounts paid up to date.
• Workflow Management: Regularly clear Laserfiche workflow folders, handle urgent items timeously, and respond to Letters of Demand immediately.

3. Monthly Rental Payments 

• Banking Updates: Ensure all banking change notifications are successfully actioned.
• Cut-Off Procedures: Adhere strictly to correct procedures during the monthly cut-off process.
• Manual Payments: Capture manual payments for any failed electronic transactions.
• Compliance & Tracking: Follow up on turnover certificates using monthly report extracts.
• Provisions & UAR: Conduct Unallocated Receipts (UAR) reconciliation for outstanding items and capture provisions for relevant short payments where liable.

4. Turnover Rental Payments 

• Lease Auditing: Conduct timeous and accurate auditing of the turnover clause in leases to request correct information from auditors.
• Rental Calculation: Accurately calculate turnover rentals based on lease agreements.
• Payment Loading: Load calculated turnover rental payments timeously where applicable.
• Certificate Submission: Submit completed turnover certificates directly to the landlord’s representative.

5. Municipal Rates 

• Rates Calculation: Gather supporting documents and accurately calculate municipal rates in accordance with lease agreements.
• System Updates: Capture amended rates into RPM and proactively query any variances.

6. Administrative Team Support 

• Supervisor Assistance: Assist the Accounts Administrator Supervisor with various ad-hoc tasks as requested.

JOB INCUMBENT REQUIREMENTS 

• Grade 12
• 2 – 3 Years administration experience within the accounts or property industry
• Basic accounting/bookkeeping
• Property or admin related diploma will be an advantage
• Computer Literacy: MS Excel, Google Workspace
• Competencies required: Good interpersonal skills, telephone skills, attention to detail, numerical competence, customer service orientated, ability to prioritise work and a high stress tolerance. 

CLOSING DATE: 7 September 2026

If you are interested in the above position and meet the requirements as indicated above, please submit your application.

By submitting your application, you are giving Pepkor implicit consent to the storage and processing of your personal information. 

If you do not hear from us within 4 weeks of the closing date of this position, please regard your application as being unsuccessful. 

Pepkor Properties strives for equal opportunity in terms of its employment equity guidelines.